Administrative Accountant – Admissions, Sales & Operations

About the role

Xynor Institute is looking for a responsible, organized and proactive Administrative Accountant to manage day-to-day institute operations, accounting activities, student admissions, sales, marketing coordination and administrative supervision. This is a combined administration, accounting, admissions and business operations position. The selected candidate will play an important role in managing the institute's daily activities and supporting its overall growth. **Key Responsibilities:** **1. Accounting & Finance** - Maintain daily financial records and accounting entries. - Handle student fee collection, receipts and payment records. - Maintain cash books, expense records and financial documentation. - Prepare daily, weekly and monthly financial reports. - Monitor outstanding fees and coordinate payment follow-ups. - Maintain accounting records using Tally Prime and Microsoft Excel. - Assist with financial reconciliation and basic reporting. **2. Student Admissions & Counselling** - Handle student enquiries through phone, email, website and walk-ins. - Explain courses, fees, schedules and admission procedures. - Follow up with prospective students and convert enquiries into admissions. - Maintain student admission records and documentation. - Coordinate enrolment, batch allocation and student onboarding. **3. Sales & Business Development** - Promote institute courses and training programmes. - Follow up with potential students and business enquiries. - Support sales targets and admission growth. - Identify opportunities for institutional partnerships and corporate training. - Assist in developing new business opportunities. **4. Marketing & Promotions** - Coordinate with the digital marketing and creative teams. - Support social media promotions, campaigns and advertising activities. - Assist in lead generation and promotional activities. - Coordinate marketing plans, events and admission campaigns. - Monitor enquiries generated through marketing channels. **5. Administration & Staff Supervision** - Supervise daily reception and front-office operations. - Coordinate and monitor staff attendance and daily activities. - Support trainers and other staff members with administrative requirements. - Coordinate classroom schedules, batches and institutional activities. - Ensure proper office organisation and professional service standards. - Handle incoming calls, visitors and general administrative communication. **Required Qualifications:** - B.Com, BBA, M.Com, MBA Finance or equivalent qualification. - Knowledge of accounting, bookkeeping and financial documentation. - Practical knowledge of Tally Prime and Microsoft Excel. - Understanding of student admissions, sales and administrative operations. - Knowledge of digital marketing and customer relationship management is an advantage. **Required Experience:** - 1–2 years of relevant work experience in accounting, administration, sales or admissions. - Candidates with previous experience in an educational institute, training centre, college or coaching institute will be preferred. - Experience handling student admissions, fee collection, front-office operations and sales follow-ups is highly desirable. **Language Requirements:** - Fluent in Kannada, Malayalam and English. - Must be able to communicate professionally with students, parents, staff and external clients in all three languages. **Additional Requirements:** - Must be willing to work in an on-site institute environment. - Strong leadership, communication and organisational skills. - Ability to handle multiple responsibilities independently. - Good customer service and student counselling skills. - Must be proactive in supporting all staff members. - Willingness to participate in institutional marketing, sales, promotions and business development. - Ability to supervise reception and coordinate day-to-day institutional operations.